BC School Sports

BCSS IT Renewal Project Discovery

BC School Sports is replacing STARS with a new platform that will enhance school sport management for staff, schools, parents and athletes across the province. Over the past several weeks, we worked with BCSS staff to document what that platform needs to do, including:

  • How your data will be structured
  • How the components of your new system will interact
  • How your existing data will be migrated in

This package is the result: a blueprint for the design and build.

Note: These documents are as of October 2, 2026. A living version of these documents will continue to be updated through development. As of October 2, 2026 the MyEd integration approach remains unresolved. This decision has a material impact on a number of items across the discovery document, which should not be considered finalized until a direction is confirmed.


Proposed Architecture

Purpose: A big-picture map of how the new platform will be put together, and how its parts will talk to each other.

Migration Assessment

Purpose: A look at what's in STARS today and how we'll safely move the information worth keeping into the new platform.

Scope Definition

Purpose: A clear line around what the new platform will and won't do, so everyone agrees on what's being built.

Detailed Requirements

Purpose: A step-by-step list of everything the platform needs to do, written so the build team knows exactly what to make.

Data Model - Entity Relationship Diagram(s)

Purpose: Diagrams showing what information the platform keeps track of, like schools, teams and athletes, and how it all connects.

Risk and Assumptions Register

Purpose: A running list of identified risks and the impact of each.

User Role Matrix

Purpose: A grid showing each type of user and what they can see and do in the new platform.

Discovery Summary and Roadmap

Purpose: A summary of what discovery found, plus a timeline showing what gets built when during development.

Workflow Maps

Purpose: Step-by-step pictures of how key tasks flow from start to finish, so nothing gets missed when they move to the new platform.

  • Student Transfer
  • Year End Rollover
  • Annual Opt-In
  • Registration Workflow

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